The kinds of personal information we may collect and hold includes: names and contact details; visa and/or passport details; identification information or records; current and previous employment information; credit and debit card details; Australian Curriculum and Reporting Authority (ACARA) data; academic results; credit information, credit eligibility information (i.e. credit reports) and other information reasonably necessary for or directly related to one more of our functions or activities. The Privacy Act classifies certain information relating to goods/services supplied on terms which allow payment to be deferred for a period of more than 7 days (i.e. “credit” terms) as credit information.

We may collect and hold credit information in relation to parents/guardians including  identification information, consumer credit liability information (e.g. details of amounts payable to us and the terms on which we have provided the relevant credit), information relating to payments made (and whether they are made when due), default information and payment information.

Some personal information we collect, and hold is sensitive information. The kinds of sensitive information we collect and hold includes: details relating to individuals’ health and medical history, race or ethnic origin, religion and nationality; and in respect of certain volunteers, job applicants, employees and contractors only, details of any criminal record.

We will generally collect personal information by way of: forms completed and submitted to us; other documents submitted to us such as resumes and tender documents; correspondence with us (including e-mail correspondence); face-to-face meetings and interviews; and telephone calls. On some occasions we will collect information about parents/guardians from their child/children and vice versa.

We may also collect personal information from third parties when reasonably necessary. For example we may collect personal information: about parents/guardians and students from third parties such as medical professionals or other schools; about international students and their parents/guardians from our international agents; and about employees, prospective employees, contractors or volunteers from police agencies, agencies who complete police checks on our behalf, previous employers and referees. From time to time we may also collect and hold credit eligibility information (credit reports) about parents/guardians from credit reporting bodies (CRBs).

We hold personal information (including sensitive information, credit information and credit eligibility information) on our premises (some information is held in paper form and some information is held in electronic form). We are committed to respecting the confidentiality of such information and the privacy of individuals.

We have in place steps to protect the information we hold from misuse, interference and loss and from unauthorised access, modification or disclosure by use of various methods, including locked storage of paper records and password protected access rights to computerised records.

Personal information we collect is used for the following primary purposes:

• to provide schooling and educational services to students, to look after students’ educational, social, and medical well-being and to provide students with a safe learning environment.

• to allow us to fulfil our duty of care and to satisfy our legal obligations, for example, inrelation to child protection and to obtain all required insurance(s) in relation to all persons who may be on or about our premises from time to time;

• to draw upon the expertise of members of the school community to assist with our operations and functions.

• for promotion and marketing of the school and to raise funds for the school.

• for the parent directory

• to assist with pre-enrolment matters, school transfers and to keep parents/guardians informed about matters related to their child’s schooling through reports, correspondence, newsletters, magazines, and other publications.

• to assist international students with required visa applications.

• to assess and (if successful) to engage job applicants or contractors and to assist with

• administering the individual’s employment or contract; and

• to enable volunteers/parent groups to work together and to keep such groups informed about matters concerning them.

Sensitive information we collect is used for the following primary purposes: to provide schooling and educational services to students; to look after students’ educational, social and medical well-being; to provide students with a safe learning environment; and to satisfy our legal obligations and our duty of care. Sensitive information will be used and disclosed only for these purposes unless we obtain consent from the relevant individual, or unless required or permitted by law.

Credit information/credit eligibility information we collect is used for the following primary purposes:

• for our own internal management purposes and assessing the credit worthiness of parents/guardians.

• assessing whether we will agree to provide goods/services to parents/guardians on deferred payment (i.e. credit) terms.

• to manage the payment and recovery of amounts payable to us by parents/guardians for goods/services; and

• to ensure we keep adequate records of amounts outstanding and payable to us from time to time.

If a parent/guardian fails to make payments to us as and when they are due or commits a serious credit infringement, we may disclose details of such events to CRBs. CRBs may use such information provided by us in reports given to other credit providers to help assess the relevant parents’/guardians’ creditworthiness. Parents/guardians have rights to request that CRBs do not use information relating to them if they believe on reasonable grounds they have been or are likely to be a victim of fraud.

If requested by us, a CRB may use certain credit reporting information about parents/guardians for the purpose of assessing whether the relevant parent/guardian may be suitable to receive direct marketing communications from us (i.e. pre-screening).

We may from time to time disclose personal information (including sensitive information) regarding international students and their parents/guardians to recipients located in the country where the relevant international student’s parent(s)/guardian(s) are based. 

Otherwise, we will not disclose any personal information (including sensitive information, credit information or credit eligibility information) to overseas recipients without obtaining consent from the relevant individual and otherwise complying with the APPs and the Privacy Act in relation to such information.

Parents/guardians, staff, contractors, and other members of the wider school community may, from time to time, receive fundraising information and school marketing publications (e.g. correspondence, newsletters and magazines). An individual may request not to receive such direct marketing communications from us by contacting us using the contact details set out below.

The Privacy Act (and this privacy policy) does not apply in respect of the collection, use or disclosure of information contained in employee records held by us where the collection, use or disclosure is directly related to a current or former employment relationship between us and an employee.

We may, in our absolute discretion, grant a student access to personal information (including

sensitive information) held by us about them or allow a student to give or withhold consent to the

use of their personal information, independently of their parents. This would normally be done only when the student has reached 18 years of age or if the maturity of the student and/or the student’s personal circumstances so warrants.

There will be occasions when access to personal information we hold about an individual is denied.  Such occasions would include where release of the information would have an unreasonable impact on the privacy of others or where the release may result in a breach of our duty of care to a parent/guardian or student.

We endeavour to ensure that the personal information (including sensitive information, credit information and credit eligibility information) we hold is accurate, complete, and up to date. An individual may request that we update or correct such information held by us by contacting us using the contact details set out below. If required, we will update, or correct personal information held by us as soon as reasonably practicable after receiving such a request.

If an individual is of the view we have breached the APPs, the Privacy Act, or any related privacy

code in dealing with their personal information they may make a complaint by writing to us using the contact details below. Once we have received such a complaint, we will take all steps that we consider reasonably necessary to remedy any actual breach which has arisen as soon as reasonably practicable.

Complaints may also be made directly to the Office of the Australian Information Commissioner by visiting the following website and following the steps:

http://www.oaic.gov.au/privacy...

An individual has the option of not identifying themselves or using a pseudonym when dealing with

us in relation to privacy matters unless: we are required by law or a court/tribunal to deal with

individuals who have identified themselves; or it is impractical for us to deal with an individual who has not identified themselves in the circumstances.